OutSolve Blog

HR Compliance Checklist: What Every HR Pro Needs to Know

Written by Vickie LeNormand | Mar 10, 2025 8:35:54 PM

So much is changing in the world of HR Compliance. Laws that were once steadfast are being modified for the first time in years. Not only that, but states are creating their own laws that HR professionals must now follow. That, combined with federal regulations and requirements, can leave HR teams heads spinning. 

Wouldn’t it be nice if there was one handy checklist that encompasses most HR compliance tasks you needed to complete? We have put together just that for you! Our HR Compliance checklist is a must-have resource for the busy HR professional. 

Why HR Compliance Matters So Much Right Now 

It is no secret to you why HR compliance matters. Non-compliance can put your organization at risk for legal penalties, lawsuits, and reputational damage. While monetary penalties are a tough pill to swallow, so is the reputation damage aspect of non-compliance. That can affect your organization for years to come. 

This is why proactive HR compliance is so important. During this time of sweeping changes to federal laws and with new state laws being enacted, it's more important than ever to ensure you are complying with all laws. This alone can help to improve your workplace culture and build your employee trust.  

Communication about various HR compliance tasks and initiatives will start to foster a culture of transparency within your organization. Your employees will look to your HR team as the authority on employment law and they will have every confidence that you are following all required laws and providing them with all their entitled benefits.  

Key Areas Covered in the HR Compliance Checklist 

Our best practices checklist covers areas from general HR compliance to anti-discrimination and AI in hiring tips. Download the full checklist above. Here is a taste of what you can expect to be covered in the checklist: 

  • General HR Best Practices: We provide guidance on best practices your HR team should be doing each year such as policy compliance checks, training, and consulting with legal guidance to ensure compliance.  
  • State Pay Data Reporting: California, Illinois, and Massachusetts all require some type of state pay data reporting.  Our checklist covers this, along with providing links to helpful information about how to file. 
  • Wage & Hour Compliance: We detail out what your organization needs to be considering when it comes to the Fair Labor Standards Act, pay transparency, and overtime rules. 
  • AI in Hiring: A new topic that is gaining a lot of traction. Our checklist lists out things your team needs to be doing to ensure fairness when using AI tools in hiring.   

How This Checklist Helps HR Professionals Succeed 

This checklist helps HR teams stay on track and simplify compliance mandates. This checklist is laid out in an easy-to-read format with topic headers and then required tasks underneath of what you need to do.  

By going through this checklist, you are helping to reduce risk associated with non-compliance, setting your organization up for success for years to come. You can ensure your team is staying proactive and up to date on the latest regulations and requirements and checks all the boxes. 

This checklist also helps HR professionals get some time back in their day. We have pulled all the important topics and laws that must be complied with into one document making it easy for your team to go through the list and see what still needs to be done. 

What This HR Compliance Checklist Means for your Organization 

Stay ahead of mandatory compliance tasks and federal regulations with this HR Compliance Checklist—designed for busy HR professionals like you. Download your copy today and use it as your team's go-to resource for maintaining compliance and minimizing risk. 

If you would like further assistance with your HR compliance needs like guidance on anti-discrimination laws, pay audit help, state pay reporting assistance, and more, contact OutSolve and our consults will be there to guide you during every step of your HR compliance journey.